1. Introduction
This Privacy Policy explains how Your Adventure Department (YAD), a trade name of Jay Jansen Wilderness School & Expeditions, processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”). By using our website, services, or submitting your personal data, you acknowledge that you have read and understood this Privacy Policy.
2. Data Controller
Your Adventure Department (YAD)
Jay Jansen Wilderness School & Expeditions
Contact Details:
Tel: +31 29 777 80 72
Mob: +31 6 31 76 27 47
Email:
Company Information:
Chamber of commerce (KvK): 62529234
VAT: NL001584222B08
Establishment No.: 000031528694
Bank: NL86 KNAB 0257 1330 38
3. Personal Data We Collect
3.1 Identification & Contact Data
- First and last name
- Address
- Postal code
- City
- Telephone number
- Email address
3.2 Health Data (Special Category Data)
- Allergies
- Relevant medical information required for participant safety during activities
Health data is processed only when necessary for safety and only with explicit consent.
3.3 Technical & Website Usage Data
- Cookies (preferences, comment information)
- IP address and browser information (captured via WooCommerce and payment integrations)
4. Legal Bases for Processing
YAD processes personal data under the following lawful bases as defined in Article 6 and Article 9 GDPR:
| Data Type | Purpose | Legal Basis |
|---|---|---|
| Identification & contact data | Invoicing, communication, booking administration | Contractual necessity (Art. 6(1)(b)) |
| Identification & contact data | Responding to inquiries | Legitimate interest (Art. 6(1)(f)) |
| Health data | Ensuring participant safety | Explicit consent (Art. 9(2)(a)) |
| Website & payment processing data | Order management, fraud prevention | Legitimate interest (Art. 6(1)(f)) |
| Cookies | Preferences storage | Consent (Art. 6(1)(a)) |
5. How We Use Your Data
- To create and manage bookings
- To issue invoices and payment confirmations
- To communicate important information about your activity
- To ensure participant safety during outdoor activities
- To process payments via third-party providers (Mollie, PayPal, iDeal, Bancontact)
- To maintain website functionality through WooCommerce
- To comply with legal obligations (e.g., tax regulations)
6. Data Retention
- Health data: stored for a maximum of 6 months
- Invoice and order data: stored for 7 years to comply with Dutch tax law
- General contact or communication data: retained no longer than 12 months after last contact
- Cookies: stored for 1 year unless removed earlier by the user
7. Data Sharing and Processors
YAD does not sell or trade personal data.
We only share personal data with third parties when necessary for providing our services:
7.1 Payment Providers (Processors)
- Mollie (payment processing)
- PayPal
- iDeal
- Bancontact
These services may receive:
- Transaction amount
- Billing information
- Order details
7.2 Website & E-Commerce Platform
- WooCommerce (order and checkout processing)
7.3 Legal Requirements
We may share data when required to comply with legal obligations (e.g., tax authorities). No health data is shared with third parties, unless required by law or life-or-death safety circumstances.
8. International Data Transfers
Some processors (e.g., PayPal) may transfer data outside the EU. Such transfers occur under GDPR-compliant safeguards (e.g., Standard Contractual Clauses or adequacy decisions).
9. Data Security
YAD implements appropriate technical and organizational measures, including:
- SSL encryption on all website pages
- Secure payment processing through certified providers
- Restricted access to health data
- Encrypted data storage when applicable
10. Your Rights Under GDPR
As a data subject, you have the following rights:
- Right of access – to request a copy of your personal data
- Right to rectification – to correct inaccurate or incomplete information
- Right to erasure – to request deletion of your data (with limitations for tax/legal retention)
- Right to restrict processing
- Right to data portability
- Right to object to processing based on legitimate interests
- Right to withdraw consent at any time (for health data or cookies)
To exercise your rights, contact:
Jeroen “Jay” Jansen
Email:
11. Cookies
We use cookies to:
- Store user preferences
- Retain comment form data for convenience
Cookies are stored only with the user’s consent and can be disabled in browser settings.
12. Updates to This Policy
YAD may update this Privacy Policy from time to time. Updated versions will be published on our website with a revised “last updated” date.